Privacy Statement

The Guildford West District Scouts Website, Guildford West District Scout Council and The Scout Association take the issue of privacy very seriously and we are committed to protecting and respecting our users’ privacy. This Privacy Statement sets out our current data processing practices and should be read in conjunction with our Terms & Conditions. If you have any queries or concerns regarding these practices, you should contact us.

1. The Information we collect

The only circumstances in which we will provide any of your personal data to a third party for non commercial purposes are those contained in this Privacy Policy.

2. User Accounts

User accounts for are only provided to adults involved in Scouting in the Guildford West District. If you have a user account with, only your name, email address are stored. We also capture your IP address whenever you log in to the site.

3. Sharing of data

We may share data supplied by you (or collected about you) with other parts of The Scout Association e.g. Scout Shops Ltd.

4. Advertising may include interactive advertising for other businesses as part of the site operation. We may use, and provide to third parties, your contact details if you have given us permission to do so.

5. Legal jurisdiction.

All personal information and details held on and processed by computers situated in the United Kingdom.

6. Further information. will as part of it’s normal operation send out to information emails. Members can decide to ask for these emails as they register.

7. Disclosure of data by order of a Court and Security

We reserve the right to communicate a Member’s personal information as we hold to third parties who are empowered by regulation, statute or order of a court.

We have security measures in place to protect our customer database. Access to this database is restricted internally. However, it remains each Member’s responsibility:

  • to keep their password secret;
  • to protect against unauthorised access to their personal Details;
  • to log off from the Service when not using it; and
  • to ensure against use by anyone else of the Service through the machine that Member uses while they are “logged on” to the Service

8. Cookies uses small files known as “cookies” to enhance your use of the site. A cookie is a text file that is placed on your hard disk by a Web page server. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you, and can only be read by a web server in the domain that issued the cookie to you.

One of the primary purposes of cookies is to provide a convenience feature to save you time. The purpose of a cookie is to tell the Web server that you have returned to a specific page.

You have the ability to accept or decline cookies. Most Web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. If you choose to decline cookies, you may not be able to fully experience the interactive features of the Guildford West Scouts Website.

9. The Data Protection act

You can obtain further information about data protection laws by visiting the Information Commissioner’s website at

10. Contacting

If you want to contact us to raise any questions about this privacy statement, or any general matters relating to, you can contact us using the contact form

Please use this method if you wish to request from us a copy of the personal data we hold about you. Please note that under English law we are entitled to charge you a fee for providing this service.